Pima NRCD Privacy Policy

Pima Natural Resource Conservation District (NRCD) is committed to protecting the privacy and confidentiality of your personal information. This Privacy Statement explains how we collect, use, store, and safeguard data submitted through our Cooperator Agreement form at pimanrcd.org/become-a-cooperator and our email/SMS communication sign-up form.

1. Information We Collect
We collect the following information:
– **Cooperator Agreement Form**:
– Personal details (e.g., name, address, phone number, email).
– Property information (e.g., acres, legal description).
– Agreement acknowledgments and optional communication preferences.
– **Email/SMS Sign-Up Form**:
– Contact details (e.g., email address, phone number for SMS).
– Communication preferences (e.g., opt-in for email or SMS updates).

2. How We Use Your Information
Your information is used solely to:
– Process your application to become a Pima NRCD Cooperator.
– Develop and implement conservation plans for your property.
– Send you updates, newsletters, or event information via email or SMS if you opt in through our sign-up form or Cooperator Agreement form.
– Maintain District records for conservation planning and reporting.

3. How We Protect Your Information
We prioritize your privacy and use the following measures to safeguard your data:
– **Encryption**: The Cooperator Agreement form is hosted on Jotform, which encrypts data in transit and at rest.
– **Secure Storage**: Form data is stored in Airtable, a secure database platform with access restricted to authorized Pima NRCD staff.
– **E-Signatures**: Agreements are signed via Jotform Sign, which uses industry-standard encryption and audit trails.
– **Communication Security**: Email and SMS communications are managed by Brevo, which uses secure protocols to protect your contact details.
– **Limited Access**: Only authorized NRCD staff can access your information, and we do not share it with third parties except as required by law.

4. Data Retention
We retain your information only as long as necessary to fulfill the purposes outlined above or as required by law. You may request deletion of your data by contacting us (see below).

5. Your Rights
You have the right to:
– Access or update your personal information.
– Opt out of email or SMS communications at any time by clicking “unsubscribe” in emails, replying “STOP” to SMS messages, or contacting us.
– Request deletion of your data, subject to legal obligations.

6. Third-Party Services
We use trusted third-party services to process your data:
– **Jotform**: Hosts the Cooperator Agreement form and encrypts submissions (see Jotform’s Privacy Policy: https://www.jotform.com/privacy/).
– **Jotform Sign**: Manages e-signatures (see Jotform’s Privacy Policy: https://www.jotform.com/privacy/).
– **Airtable**: Stores form data securely (see Airtable’s Privacy Policy: https://www.airtable.com/privacy).
– **Brevo**: Manages email and SMS communications for those who opt in (see Brevo’s Privacy Policy: https://www.brevo.com/legal/privacypolicy/).
These services are contractually obligated to protect your data and comply with applicable privacy standards.

7. Contact Us
For questions about this Privacy Statement or to exercise your rights, contact us at:
– Email: clerk@pimanrcd.org
– Phone: 1+ (520)  250-9314
– Address: 3241 N Romero Rd., Tucson, AZ 85705

8. Updates to This Statement
We may update this Privacy Statement periodically. Changes will be posted on this page, and the effective date will be updated.

Effective Date: May 6, 2025